SEMESTER 4 - KORESPONDENSI BAHASA INGGRIS

SIGNATURE, ATTACHMENT, CC, INITIALS, SUBJECTS, REF. NUMBER, ATTENTION

ini adalah para penulisnya : 

Ade Nurcahya                                     1307

Annisa Meidita YP                              1306

Bella Puspita Sari                                1307

Sasa Tantri Nur Afifah                      1305

Tarini Putri Rami                               1300

Pada mata kuliah Korespondensi Bahasa Inggris semester empat dengan dosen pengempu mata kuliah Rini Intansari Meilani, S.Pd., M.Pd.

BERIKUT ISINYA :

 PERTAMA-TAMA KITA BAHAS DULU TENTANG SIGNATURE ALIAS TANDA TANGAN...

A.    Signature

1.      What is signature ?

The signature is the last part of the letter. You should sign your first and last names. The signature line may include a second line for a title, if appropriate.

2.      What are the part of signature?

The signature should start directly above the first letter of the signature line in the space between the close and the signature line. Use blue or black ink.

3.      What functions does signature there ?

Signature: Immediately below your complimentary close, you hand-write your signature. Immediately below your handwritten signature, type your signature and business title.

4.      Where is signature located make letters ?

The signature block appears four or five lines beneath the complimentary closing (or at a like distance below the last line of text of simplified format letters). In block and simplified letters, the signature block is flush with the left margin, while in modified and semiblock letters, the signature is usually right of center.

The signature block contains the handwritten signature of the writer, the full typed name of the writer, and the title of the writer. The company name is optional.

The company name is only needed in a signature block when the letter represents a company policy, position, or decision.

Secretaries who sign a letter for the author should sign the author's name and then add their own initials either in the middle or on the right side under the signature.

Academic titles and professional titles, when used, follow the typed name and replace Dr. or other courtesy titles preceding the name.

5.      What is signature relationship with the other parts of the letters ?

Business letter signature line   usually consists of   signature  of  the     person    who    writes    the  business letter.   Below the signature we usually put our  name.  Below our name, sometimes we put our  title  or  position  in  the  company   or institution  we work in.   Mostly,  this  is  just  to inform the person who has not known us before.

 

1.      Examples :

signature         Adam Williams

signature           Adam Williams Customer Relation Manager

 THAT ^ EXAMPLES YESSSSS....!!!!

NOW, ME EXPLAIN ABOUT ATTACHMENT

B.    ATTACHMENT

1.      What is Attachment in the Business Letter ?

You can call attachment in the business letter is Enclosure. When you enclose anything in the envelope besides the letters, place an enclosure notation on the line directluy below the reference intials. When something is attached rather than enclosed, some offices use the word Attachment in place of Enclosure.

2.      What are the part of Attachment in the Business Letter ?

The part of Attachment in business letter is part of enclosure or part of the end of business letter. You can use any of the following style :

-          Enclosure

-          Enc.

-          Encls.

-          I Attachment

-          1 Enc.

-          Attachment: 2

-          Enc. (2)

-          Enclosure :

1.      Purchase Order No. 3434

2.      Check No. 567

 1.      What functions does Attention Line in the Business Letter have ?

This helps the reader notice that additional items are included and avoids the possibility that items will become separated.  Typically, enclosures are not stapled directly to a formal business letter, although many recipients will commonly secure the letter to any attachments (and sometimes to the envelope itself) as soon as the envelope is opened. 

Type “Enclosure” or “encl” if only one item is included, or add the number of items in parentheses if more than one:  “Enclosures (3)”.   If the enclosures have not been specifically named in the text of the letter, a short title or explanation should be provided: “Enclosure: Job Site Attendance Log.”  The reader should never be left to wonder what an attachment is or what it is to be used for. 

2.      Where is Attachment in the Business Letter located?

  

The Attachment in business letter at the bottom of the letter, the attachment part of enclosure. Written at the above initial and the bottom of the Signature.

1.      What is Attachment relationship within the other part of the letter ?

Attachment relationship with the Enclosure. Because function and the sense from Attachment and Enclosure is the same.

A.    Initials And CC

1.      Carbon Copy (c.c.)

It is a copy made for certain related department, or names of the people who receive a copy are included in the letter.

Carbon Copies is usually written at the bottom of a letter. Sometimes used b.c.c. (blind carbon copies), this meant that the sender sends a copy to someone other than the primary recipient, but the sender does not want the main recipient know where a copy is sent

2.      Initials

Initials under the sender’s name are the initials of the person who dictates the letter in capitals and the initials of the secretary or typist in small letters.

Initials, which is also called a password, an identification of the officer who made the concept and who typed the letter. Initials useful to know who the maker and typist letter so if there is an error in typing the letter, the letter authors and typists can be reached easily. Initials generally placed at the bottom on the left.

example:

MR / nh (MR = Muhammad Ridho, drafting; nh = Nur Hidayat, typist letter)

 

A.    Subject line and Ref Number

1.       Subject Line

A subject line is not really necessary. You may want to use one, however, so that the reader immediately knows what your letter is about. There are three common methods to distinguish the subject line from the body of the letter:

1)      Use "Subject:" or "Re:"

2)      Type the subject in bold letters

3)      Type the subject in capital letters

4)      The subject line states the subject of the letter. It is usually placed after the salutation and is underlined. This should be in capitals or underlined.

                   

British English

The subject line is usually placed between the salutation and the body of the letter (with a blank line in between).

 

American English

In American English, the subject line can also be placed between the recipient's address and the salutation (with a blank line in between).

 

For example: bilateral meeting

 

1.       Referensi Number

Referensi number is number in the letter write by the writer for reference the reader. It is usually placed in the top left corner of the letter. 

The reference number is used to be a reference or a reference in answering letters. reference number also serves for management to control tool, which at times can be used to track the presence of the letter. If the letter written by its nature a reply, then the reference can be written in accordance with the reference of the letter will be responded, as the following example:

1.      Our ref.  : 1680/FO/RS/02

2.      Your ref.: 3222/FOM/LC/99/pw

This is not always included . If you are replying, use the reference from the original letter (if there is one) and put it after: “Your Ref”. If the reference is from your own business then use “Our Ref”. 

 

Different between british style and american style bussines letter:

American style

 

British Style

 

E.    ATTENTION

1.      What is Attention Line in the Business Letter ?

“Attention Line this is not always required. It should be used when the letter is addressed to a company, organization, or department as a whole, but you want it to be handled by a specific individual within that unit. It should be underlined or printed in capitals.” (Geffner, 2007:19).

2.      What are the part of Attention Line in the Business Letter ?

The part of Attention in the Business Letter just a word “Attention” completely, always make sure it is capitalized or underlined. If "ATTENTION" is in all capital letters, the name or title that follows should also be in capital letters. And if “Attention” underlined, the name or title that follows should also be underlined.

3.      What functions does Attention Line in the Business Letter have ?

This helps the letter reach the specific person it is intended for, For example, the attention line may say, “Attention: Head of Accounting”. Thus indicating to the person receiving the letter that the letter also needs to be routed to the Head of Accounting. 

 1.      Where is Attention Line in the Business Letter located ?

The attention line should be included two lines below the recipient's address. Note that the attention line tends to be included when the recipient's address is not preceded by the recipient's name.

1.      What is Attention Line relationship within the other part of the letter ?

Attention Line relationship with the inside address. Where the name of the person to whom you're sending the letter. If you type the person's name in the Inside Address you can skip attention line.

ITULAH YANG BISA SAYA SAMPAIKAN TERKAIT APA YANG TELAH DIBAHAS OLEH KELOMPOK KAMI DIATAS SANA...

BERIKUT DAFTAR PUSTAKA YANG KAMI GUNAKAN...

JANGAN PLAGIAT YAAA!!!!!!!!

A.C. Krizan, P. M. (2008). Business Communication. Cengage Learning.

D, C. (2005). New Edition Market Leader. Madrid: Financial Times.

Dr. R. Kunjana Rahardi, M. (2007). Practical English Business Correspondence. Kanisius.

Geffner, A. B. (2007). How to Write Better Business Letters. Barron's Educational Series.

Hariyanto, S. (2006). English Business Corespondent, apratical Guide Business and secretary. Kanisius.

Jeffrey L. Seglin, E. C. (2012). AMA HAndbook of Business Letters. America: AMA COM Div American Mgmt.

Susanto, L (2003). English for Professional Hotel Communication. Jakarta: Gramedia Pustaka Utama.

Sheryl Lindsell, R. (2004). Strategic Business Letters and E-mail. Houghton Mifflin Harcourt.

http://www.studyenglishtoday.net/business-letter-parts.html

http://www.nmu.edu/writingcenter/node/194                 

http://www.kcitraining.com/styleguide/letelem.html